Meticulous planning to maintain control

Kim Oostvogels is such a work planner. “I started working for Jan De Nul in 2007, assisting in various missions, amongst others as Works Manager and Project Manager for offshore and dredging projects. After having worked abroad for 10 years, I felt I could offer added value as an intermediary link between the calculation efforts, the actual awarding of the contract, Area Managers and on-site personnel. It is my job to organise operational support during the initial stages of a project and to facilitate the communication between the various departments involved. Our motto is: “plan to maintain control”.

The internal communication between the various departments enables a smooth execution of the entire project.

A work planner is usually assigned to projects for which a great deal of mobilisation is required. The planning is almost as labour-intensive as the execution of the works itself: “We start with collecting all available information from the various departments in an action list consisting of 800 questions. Every department fills in a designated part of the questionnaire. It is important that everyone is on the same wavelength and that all persons involved know how we will handle the project”, says Kim, who will then establish in detail how Jan De Nul will address the works and what the team needs for this. Upon the actual start of the works, he hands over to the Project Team.

Particularly in fast-track projects, there is no time to lose. “In Finland, we had to be ready and demobilised before the canal would freeze over”, explains Kim. “That was a tight deadline, so we had to start early. Between the moment we were awarded the contract and the actual start-up, we had hardly two months in which we had to plan and execute the mobilisation of ships and equipment. This requires a considerable degree of understanding and preparation, but it is the only way to gain time. The internal communication between the various departments is a great bonus for bringing the entire project to a successful conclusion.” Quod erat demonstrandum because all our assignments in Northern Europe went smoothly.

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